Give procurement control of events

30 November 2009

1 December 2009 | Paul Snell

Buyers must get involved in corporate meetings and events procurement to mitigate risk and enhance compliance.

Shirley Kuhloie, global category leader for meetings at HP, said leaving non-procurement professionals in charge of this category can be risky.

“It’s scary. Not only from the savings perspective, but also in terms of the contract. If you think about what that can open up in terms of risk it is huge.”

By taking control of this spend, procurement can require certain terms and conditions and ensure appropriate legal language is used in each contract.

Lynn Ridzon, director global strategic sourcing travel, meetings and events, at biotechnology firm Amgen, said the category is not as simple as “one supplier, global, you’re done”. If you do not have a meetings management programme you have “missed the boat”, she added, not only on cost-savings and economies of scale, but even on the strategic decision of whether to hold the meeting in the first place.

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