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31 January 2012 | Adam Leach
London-based businesses are advised to stockpile supplies ahead of the Olympic games to avoid deliveries while the capital plays host to an extra million people.
Getaheadofthegames.com, a website developed by Transport for London on behalf of the Olympic Delivery Authority, Department for Transport, Highways Agency, National Rail and the Mayor of London, includes maps, advice and information to help businesses plan for any potential disruption brought on by London 2012, which starts in 178 days.
It suggests a two-pronged approach: reducing non-essential journeys and managing those that can’t be avoided. Ideas include encouraging and managing annual leave, working from home, using video-conferencing instead of face-to-face meetings and receiving and collecting goods at less busy times.
Andy Davies, director of the London Universities Purchasing Consortium (LUPC), told SM he is shutting the office during the games. “We’re planning on closing for the competition period and working remotely. We’re right in the middle of the media village here and the street outside is literally going to be choked with coaches leaving at a rate of around 700 an hour.”
However, while he and his team will work remotely, the universities they handle procurement for will still be running. Davies said the main things they have to plan for are construction work and food deliveries [which can’t be stockpiled], advising businesses to look very closely at their proximity to transport hubs and venues for the games.
Last week a report by accountancy firm and London 2012 partner Deloitte found businesses have stepped up their efforts to prepare for the games. The latest edition of The State of Play found 87 per cent had either carried out their readiness survey assessments or were doing so, compared with just 46 per cent in May 2011.
The report stressed the need for organisations to ensure their continuity plans are designed to deal with an event that lasts as long as the Olympics. “Most businesses’ continuity plans are designed to deal with one-off incidents and would benefit from a review that takes into account the possible impact of London 2012. For example, some alternative sites may not be easily accessible due to transport difficulties and/or security incidents,” it said.
☛ What action are you taking to ensure your procurement operations aren’t disrupted by London 2012? Are you letting staff work from home? Have you identified any potential problems that have thus far been overlooked? Email email@example.com for all things related to procurement and London 2012.