The software will support fleet managers to direct fleet information more efficiently in one consolidated system. © Dave Thompson/Getty Images
The software will support fleet managers to direct fleet information more efficiently in one consolidated system. © Dave Thompson/Getty Images

Ambulance alliance saves £1m with joint procurement

The NHS has saved an estimated £1m through the Northern Ambulance Alliance's joint procurement of a fleet management system.

The Northern Ambulance Alliance (NAA) has entered into a five-year contract with Civica Tranman, a fleet management software provider, to replace three fleet management systems with one.

The NAA is formed of North West Ambulance Service (NWAS), Yorkshire Ambulance Service, and the North East Ambulance Service (NEAS), with East Midlands Ambulance Service as an associate member.

The software will support fleet managers to direct fleet information more efficiently in one consolidated system across the three ambulance trusts. Advanced data collection and analysis will contribute to reduced vehicle costs.

The ambulance trusts have collaborated with the aim to identify cost-saving opportunities and innovative ways to streamline processes.

Neil Maher, assistant director of estates and fleet at NWAS, said: “There have been significant savings achieved in the procurement of this system. However, we see the real value of it as a long-term investment for the three trusts in terms of future operating costs, process redesign, organisational learning, fleet quality, and the ability to make better informed decisions for future fleet procurements.

“It certainly falls within the ethos of Lord Carter’s report on operational productivity and performance in English NHS Ambulance trusts, and goes a long way to laying the foundations for achieving the aims of the report in terms of operational fleets in the North West, North East and Yorkshire,” he added.

The Tranman fleet management system went live in early March following workshops with the software provider to ensure the new systems complied with each trust’s specifications. The joint procurement project meant three trust procurement processes were simplified into one, including only one tendering process, one budget, one common system, and one reporting and managing suite.  

Lynne Hodgson, director of finance at NEAS, said: “There are a number of projects being pursued by the estates, fleet and procurement workstream of the overall NAA programme, all aiming to achieve standardisation and value for money.

"The teams are committed to working together to deliver efficiencies and drive forward best practice. The joint procurement of the new fleet management system is a significant milestone in this programme of work."

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