Standard Terms and Conditions of Purchase

This guidance aims to arm CIPS members with practical and effective contract terms.

Information about Standard Terms and Conditions of Purchase

This standard set of terms and conditions of purchase sets out to achieve what CIPS standard forms usually have as their goal: to arm CIPS members with practical and effective contract terms which firmly protect the buyer’s interests without being unfair or unreasonable to the supplier.

They cover purchase of goods, services and legal rights, and are suitable for inclusion on the back of an order form, or for separate notification to suppliers, or for specific agreement with them in a format such as framework agreement or “preferred supplier” agreement.

They aim to cover all likely eventualities, for virtually any type of purchasing. The advantage of that is that they afford basic contractual protection across most kinds of purchasing and most eventualities. The disadvantage is that, like many such texts, they fit on the back of an A4 purchase order only at considerable cost in legibility.

Return to Developing and Managing Contracts topic.

Related concepts

Contract Management Guide

Contract life cycle management “is the process of systematically and efficiently managing contract creation, execution and analysis for maximising operational and financial performance...

Find out more

Framework Agreement

To quote the CIPS Position Statement, framework arrangements are becoming more popular as they represent a 'smarter' way of purchasing than placing 'one-off' orders for recurrent...

Find out more

Marketing Effectiveness

This Knowledge Now discusses why the return on investment from marketing spend is a hot topic for procurement.

Find out more