Charities Sector Procurement Group

The Charity Sector Procurement Group (CSPG) is an independent group that currently works with CIPS, with the aim of promoting Procurement and Supply Chain Management within the Charity/Not for Profit sector.

    Welcome to the Charities Sector Procurement Group

    The Charity Sector Procurement Group (CSPG) is a Specialist Knowledge Group, affiliated to CIPS as part of the CIPS Knowledge Group networks, with the aim of promoting Procurement and Supply Chain Management within the Charity/Not for Profit sector.

    Its objectives are to raise professional standards and promote the development of best practice in order to help charities make their funding go further.

    The Charities Sector Procurement Group is a free to join professional networking group open to any individual who is employed by a registered charity.

    The CSPG aims are to support the charity sector by:

    • providing a forum for developing, sharing and promoting best practice
    • providing a platform for networking
    • raising professional standards
    • raising the profile of procurement 
    • promoting development and training 
    • representing the sector to external networks and partners including CIPS
    • representing the diversity of the sector

    Who attends the group?
    The group is represented by procurement professionals from over 100 charities who represent small, medium and large charities, who have both national and international focus.


    Charities Group Meetings

    The most senior procurement manager or executive of each organisation or their nominee normally attends forum meetings. Third party commercial agencies or organisations are occasionally invited to provide knowledge, insight or impartial advice on particular topics of interest to the group and the sector.

    The Group meets four times a year (March, June, September and December) usually kindly hosted at the site of one of the members. Sub groups meet at other times to discuss specific matters of common interest or to undertake actions that arise from the group in terms of knowledge creation or sharing.

    Contact Details
    If you would like to join this networking group, Please contact CIPS, advising:

    • Organisation name and charity number
    • Job title
    •  *NB Please email via your work email address, we will be unable to consider requests from Gmail/Hotmail etc. accounts.
    You are giving consent for your details to be shared with the chair of the group for engagement purposes, the chair may contact you directly.


    How this SKG networks:

    • Quarterly Meetings: Members meet quarterly usually in London in March, June, September and December.  Dates, Agenda and Venue are confirmed through Huddle. Members are encouraged to raise issues for discussion and lead specific agenda items.
    • Online Forum: A secure online discussion forum supplied through the Huddle platform.  This platform is used by members to share best practice, discuss hot topics and assist each other with particular procurement challenges.
    • Working Groups: Members can set up subject specific working groups to review a particular topic area or explore a collaborative procurement.  These working groups are coordinated separately from the main CSPG meetings by individual members.  
    • Annual Events: The first CSPG conference took place in 2018 and annual events will be open to the whole sector.

    Social media details:

    • Huddle: Members will be connected to the Huddle community platform
    • LinkedIn: None available
    • Twitter: None availble
    • Email:


    Generated by the CSPG

    The CSPG operate daily in the charities sector, with this comes the experiences and challenges of a procurement role.

    The group members aim to share good practice and guidance that has brought about a solution within their working role, the information that the group chooses to share represents their passion for procurement and the desire to support like minded professionals who may work within the sector or members from other sectors who can utilise some of the content into their own working roles.


    Tools and Templates:



    Pages or links that might be of interest:

    Support for Charities

    • Small Charities Coalition - A networking, mentoring and support organisation for small charities.
    • Law Works (England & Wales) - links relating to structure and charity law, including: Charitable Entities comparison table; Corporate Structure for Charities; report on Charitable Incorporated Organisations; Trading Arms; etc.
    • Institute of Fundraising - Aimed at small charities based in England.
    • Fundraising Regulator - the Fundraising Regulator has now replaced the Fundraising Standard Board (FRSB). They lead on issuing guidelines and reviewing regulation across the UK. It may be worth registering with them to keep up to date on developments.

    General Information for Trustees

    Data Protection

    • Data Protection Rules for Charities Mailing List Opt-Out - Guidelines introduced in 2016 for charities means that all communications with members and supporters must have an opt-out. We would suggest that bat groups include the following in any newsletters or communications that you have with your members and supporters, or anyone who has subscribed to a mailing list you maintain: “If you wish to alter your contact preferences, including to opt-out of receiving future communications from us, please contact us by emailing us at ”
    • New data protection legislation - is coming from the European Union so do read through the information available on their website.

    Cyber Security

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