Assistant Commercial Manager

Assistant Commercial Manager

Organisation - Commercial

Job - Procurement/Sourcing

Position Type - Full Time

Salary – Circa £40k plus generous Benefits package including Final Salary Pension and free Travel on the TfL network 
Location – London/Hybrid - Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements. 
Contract Type – TfL/Permanent

Who we are

Transport for London (TfL) is one of the best known and most successful Integrated Transport Authorities in the world. We’re at the forefront of technological innovation, and the envy of transport authorities around the globe. Within TfL the Procurement & Commercial (P&C) Team plays an integral role in helping to maintain this reputation.
It’s an exciting time at TFL we have additional procurement and contract management roles. We have opportunities and challenges to deliver value for money and the right outcomes for TfL and ultimately for those that live, work, and visit London.

About the Team
From mission critical systems that govern the movement of trains; digital information and payment systems across London; asset refurbishment or enhancement or customer movement; to buying engineering, architectural, professional services, marketing and branding services including generating significant revenue for TfL, P&C plays a key role in delivering all aspects of Transport for London’s obligations. It is our responsibility to plan, strategize and procure every essential component that TfL needs to deliver the millions of journeys that take place on our network each day.
With responsibility for the significant £6bn+ spend that is needed to keep London moving, the commercial activity P&C drive, ensures we get the best return on investment and deliver outstanding long-term value.

The Roles

Indirects
The Assistant Commercial Manager in Indirects has the opportunity to work with and learn over a dozen different category areas which include Professional Services, Contingent Labour, L&D, Advertising, Marketing, Branding, Electric Vehicles and many more. As the main provider of Outsourced Procurement Service to the whole of the GLA family, this team has a unique scope to be involved in a number of social, environmental, and carbon net zero initiatives Another great opportunity for any budding Commercial people is the significant value and revenue that this team generates from commercial deals in areas such as Adverting on the London Underground., Using a category management approach, the team manages the whole cycle of procurement to the customers GLA family wide.

1FM
The Assistant Commercial Manager position will support the Commercial Manager (s) in the delivery of Pan TFL Hard FM within London Underground, Surface Operations, Head Office Facilities, London Transport Museum, Trams, Rail for London and London Overground. Enhancement activity to deliver value through: Supplier Relationship Management; Supply Chain Management and the development of commercial processes.
 
These Assistant Commercial Manager roles support the infrastructure part of Operations. A fast paced and dynamic area. Infrastructure is responsible for a diverse portfolio of categories, from Lifts and Escalators, Signals, Power and Cooling, Asset Resilience, and minor civils. A great area for a capable individual to use their skills and knowledge to deliver capital and maintenance projects and drive value for money for TfL.
Rail and Sponsored Services

This is a wonderful opportunity to join the Outsourced Operations team that owns the end-to-end sourcing and contract management processes for a broad portfolio including London Cable Car, Woolwich Ferry, London River Services, Bus Stops and Shelters and Micro-mobility (Santander Cycle- Hire Scheme, E-scooters).

To succeed in this role the job holder will need to collaborate effectively with procurement and delivery colleagues to identify best value opportunities. Where the roles require, will apply compliant and best practice procurement processes. From time to time the job holder may be required to manage 1 or 2 staff in support of the delivery of programme requirements.
 

Key Accountabilities

The roles may entail pre and post contract or be solely post contract, the list below covers both aspects.

Collate customer requirements and specifications; source data and intelligence about suppliers, market sectors and contractual commitments for the development of the Procurement pipeline; develop procurement strategies and specific procurement plans.

• Enter/review/update the Contract Register/Pipeline utilising the Power BI suite of reporting for error and validity of entries made in the pipeline against forecasting and actual spend.
• Performance/audit and contract management reporting each period.
• Analysis of variations against requirement, working with the internal customer and challenging the Supplier for optimum value for money/savings against programme and scope.
• Assessment of invoices against work.
• Collate contract data to update forecasts of expenditure.
• Assess actual expenditure, variances, value of work done, accruals, commitments, variations etc.to enable accurate periodic financial reporting and payment.
• Assess contractors’ periodic payment to make appropriate adjustments to contract pricing and contractual terms for delivery and performance and recommend actions.
• Prepare documents and reports in support of contract administration and maintain records of all contract transactions including instructions, variations, payments and general correspondence.
• Utilise e-procurement tools, templates and standard forms of contract, to maximise the efficiency and control of the procurement process and to support the fair evaluation of responses from the bidding suppliers.
• Planning, delivering and managing all procurement activities to deliver contracts and frameworks for works, goods and services contracts. Including prequalification, tender and negotiation of contracts and contact award recommendations using procurement processes and systems.
• Supporting delivery of organisational and personal development programmes.
• Plan and engage with users to understand contract specifications and with suppliers to develop profile of delivery capability
• Build into contract & framework developments, TfL's sustainable procurement obligations and preferences including assurance of procurement authority level adherence.

Skills:

• Procurement Management – Ability to plan, deliver and manage all procurement activities to deliver contracts and frameworks - (Desirable)
• Contract Management - Has a good understanding of a range of different forms of contract and the components required to form a contract package and the interrelationship between these elements - (Desirable)
• Listening skills, tact and diplomacy, and the ability to manage stakeholders - (Essential)
• Stakeholder and supplier relationship skills - (Desirable)
• Good level of numeracy and data analysis skills - (Essential)
• Communicate effectively, both orally and in writing, with people within and outside the organisation. Influence people across the organisation and outside - (Essential)

Knowledge:

• Able to produce estimates for schemes and able to deliver construction cost analyses - (Essential – note, not needed for Indirects)
• Knowledge of JCT, ICE and NEC forms and ability to manage contract administration - (Desirable – note, not needed for Indirects)
• Ability to plan and deliver cost management - (Essential)Ability to produce statements of requirements along with pricing schedules (desirable)
• Detailed knowledge and understanding of current domestic and EU legislative requirements and proven experience in applying these to day-to-day procurement activities and documentation – (Desirable)
• Computer literate and experienced in use of standard spreadsheet and WP software packages. – (Essential)

Experience:

• Experience of how the various commercial activities interrelate and are applied on major work streams, projects and programmes. (Essential)
• Previous experience of working within the EU Regulations for public sector and utilities procurement (desirable)
• Hold or be working towards membership of The Chartered Institute of Procurement & Supply (CIPS) or equivalent professional qualifications - (Desirable)

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Application Process
Please apply using your CV, a cover letter is optional. Word format or PDF is preferred and please do not include any photographs or images to avoid technical issues with your application.
Think carefully about the skills, knowledge and experience in the advert and cover this in your CV. Word format is preferred and please do not include any photographs or images.

Assessment Process and Key Dates 
The closing date for applications is 29th January 2024 at 23:59 however, we encourage you to submit your application as soon as possible as hiring managers will be reviewing applications and conducting interviews on a weekly basis from 8th January onwards.  
  
Interviews will take place from Week Commencing 8th January 2024

Benefits
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow.  Rewards vary according to the business area but mostly include:
•    TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
•    Free travel for you on the TfL network 
•    A 75% discount on National Rail Season Ticket and interest free loan 
•    30 days annual leave plus public and bank holidays 
•    Private healthcare discounted scheme (optional)
•    Tax-efficient cycle-to-work programme
•    Retail, health, leisure and travel offers 
•    Discounted Eurostar travel
•    Final salary pension scheme