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Assistant Contract Manager

Employer
HS2
Location
London
Salary
Location Dependent
Closing date
15 Jan 2025
View more categoriesView less categories
Specialist Area
Contracts, Logistics, Operations
Job Level
Manager
Sector
Engineering / Manufacturing
Contract Type
Permanent
Hours
Full Time
CIPS Membership
CIPS member, Non CIPS member

Job Details

Location – Birmingham Snow Hill or London Podium near Euston station

Hybrid working – 2 days a week in office

Salary: Birmingham - £32,050 - £37,700, plus 15% ‘flex fund’ payment

London - £36,000 - £42,350 plus 15% ‘flex fund’ payment

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.  

The Assistant Contract Manager will provide contract management across HS2 Ltd’s corporate contracts portfolio. HS2 have a growing portfolio of contracts, including both standard government forms (for example Crown Commercial Services, G-cloud and NEC3 contracts). HS2 Ltd uses its contract models to ensure that it complies with statutory requirements along with relevant government policies to deliver value for money 

About the role:

  • Assist the Contract Manager and Senior contract Manager in their duties of managing a portfolio of corporate contracts
  • Contribute to the administration of HS2 Ltd corporate contracts
  • Assist in drafting documents to progress change requests through the company’s governance structure, systems and in association with other HS2 functions;
  • Assist in compiling documents for compliance checks against contracts
  • Assist in the production of contract management plans for each contract
  • Review supplier performance against KPIs and performance measures
  • Assist in the calculation of service credits and warranty payments
  • Work to achieve value for money at each stage of the contract. 
  • Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.  
  • Setting up and facilitating meetings and information sharing with other functional areas Ad hoc support to high-profile projects About You:

 Skills:

  • Stakeholder management skills

Ability to provide attention to detail, especially with regards to contract documentation Administrative skills Knowledge:

  • Governance, Assurance & Compliance (3)
  • Strategy Development (1)
  • Project Management & Planning (2)
  • Estimating & Cost Planning (1)
  • Procurement (1)
  • UCR/PCR Application (1)
  • Bespoke Third Party Agreements (1)
  • Contract Management & Administration (3)
  • Negotiation (2)
  • Dispute Resolution (2)
  • Cost Control (2)
  • Risk & Value Management (2)  
  • Supply Chain Management (1)
  • Processes (3)
  • Systems (3) 
  1. Aware: Awareness/ theoretical appreciation of the competence
  2. Practiced: Applies the competence under supervision, primarily in non-complex situations
  3. Competent: Applies the competence independently or with minimal supervision, often in situations of some complexity
  4. Proficient: Can critically evaluate and adapt to situation as required. Applies the competence independently, primarily in complex situations. Can supervise others applying the competence
  5. Expert/ Strategic: Can critically evaluate, adapt or develop new theories and/or methods. Recognised as an expert by other senior professionals, who is called on by others for advice on the competence and educates others. Applies the competence independently in highly complex or challenging situations.

Type of experience:

  • Experience working in a commercial environment
  • Experience in an assistant contract or commercial management role Stakeholder and supplier management
  • Experience with a good range of programmes and software (Excel, SAP, Outlook, PowerPoint, Access, Project)  

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect 

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant.  Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept. 

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks. 

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process - YouTube 

Any applications received after the closing date will not be considered. 

Company

HS2 will revolutionise our railways, create thousands of jobs, bring major cities closer together, generate investment in neglected areas and provide passengers with an unprecedented travel experience.

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