(Location: Gosport, Hampshire)
The role: OPA are looking to appoint an additional Procurement Manger, to be based at our new Head Office, in Gosport, Hampshire, to lead our procurement process efficiently and effectively through supporting the Procurement and Capital Project Teams.
Predominantly this new role is to support the Thanckes Tank Farm Project, at our OFD (Oil Fuel Depot) at Thanckes, Torpoint, Cornwall. However, the Agency is expanding its business to deliver Capital Projects and taking on additional infrastructure responsibility across the Ministry of Defence estate, which will require the post holder to support the OPA expansion into new MOD Fuel infrastructure business (some overseas).
The Procurement Department requires a specialist to promote good procurement practices within this new business, and work with stakeholders to ensure Procurement are an enabler within the organisation, ensuring that tenders made/quotes submitted are realistic, fair, and demonstrate value for money, with the award of contracts to meet the timescales required for project delivery.
The role will require the post holder to build strong positive and creditable working relationships with all internal and external stakeholders, including particular emphasis with the Capital Project, Asset Technical & Operations Teams. The person will need excellent influencing skills, be able to communicate at all levels and be comfortable positively challenging when there are issues evident on project delivery.
- Utilise the Procurement Department resources and working closely with Capital Projects Team, and other functions as may be required, to ensure that contracts are put in place that are the most suitable to ensure delivery of requirements in a timely & cost-effective manner. This will involve a focus on procurement of long-lead items,
- Contribute to the evaluation of bids and making recommendations based on commercial and technical factors/criteria,
- Manage contractual arrangements through the procurement cycle to ensure that goods and services are delivered on time, to specification, within budget and provide optimum value for money,
- Maintain a register of tenders and current contracts, and ensure timely planning to advance the procurement strategy for expiring contracts,
- Review management information regularly to identify areas of opportunities for cost savings and avoidance of additional costs being incurred through planned and effective negotiation, process improvements, leverage, consolidation of suppliers and contracts and support the ongoing procurement and category strategy,
- Seek continual and sustained improvements, setting KPIs, monitoring, reporting, and taking action when results fall below the standards set,
- Implement the Procurement Policy and procedures, gaining buy-in from key stakeholders,
- Ensure early planning & appropriate purchasing strategies for budgeted, planned (and unplanned) projects and maintenance requirements,
- Assist and act as a Procurement Advisor to the Senior Leadership Team for large projects or when major expenditure is involved,
- Be the focal point and subject matter expert on all procurement matters, promoting best practise across the organisation,
- Successfully handle disputes and claims with suppliers,
- Ensure the drafting of sound contracts using approved contracting principles, insurance requirements, and handling any significant contractual deviations with the legal resources.
The candidate: Ideally you will be a MCIPS (Member Chartered Institute of Purchasing and Supply) preferably with a relevant degree, with strong project management skills. More important, is having extensive experience (5 years or more) at a senior level able to demonstrate successful delivery of procurement solutions. An understanding, if not a working knowledge, of public sector procurement requirements is essential, including OJEU and NEC3.
Experience within the oil industry or other top tier COMAH operations would be an advantage, as would working with a multi-disciplined user base across multiple locations.
As some occasional travel to other sites may be required, candidates will need to have a full (preferably clean) driving licence.