Information & FAQs


Over the course of 2021 we undertook a significant review of our global volunteering strategy. The Review had two main objectives:  

  1. To ensure optimum alignment between the volunteer community and the delivery of the CIPS strategy 
  2. To ensure the voice of members is represented more strongly on our Global Board of Trustees and is actioned, as appropriate, by the CIPS Executive.  

These are critical elements to support the continued success of CIPS and its ability to continue to support its members and the wider profession.  

A new Membership Committee 

Over the coming months we will establish a new Membership Committee to become a formal part of our governance structure as a sub-committee of the Global Board of Trustees.  The new Membership Committee will ensure:  

  • Members’ views are heard by the Global Board of Trustees and addressed by the Executive. 
  • CIPS executive feedback mechanisms are working and fit for purpose.  

We will continue to use a variety of ways to capture members’ views including through the future introduction of a new digital community platform.  The Membership Committee will be directly responsible for ensuring the Executive is acting upon the feedback.  The current CIPS Congress will be disbanded on 31 October 2021.  

A new Volunteer Engagement Group 

Volunteers are vital to CIPS and do amazing work to support the achievement of its goals and objectives.  This group will be established to further harness the support of volunteers whilst ensuring a greater alignment of volunteering activities with the CIPS strategy.  

New Global Advocacy

We will also be creating new global advocacy related roles within our volunteer community, ensuring we extend our reach and message as wide as possible across the procurement and supply profession.  Therefore, we will formally remove the CIPS President role.  We strongly believe advocacy of the profession and ambassadorial activities should extend across a variety of roles, including volunteers, the Chair of Global Board of Trustees, Chair of the Membership Committee, and CIPS CEO rather than have it resting with one individual. CIPS is now a global membership organisation and the ambassadorial roles are far more varied, both geographically and culturally, than they historically were so we need multiple ambassadors and advocates in line with our global footprint. 

Why are we doing this now? 

We don’t want to stand still; we must keep challenging ourselves to continuously improve.  We recognise the structure we currently have for member feedback needs to evolve, be broader and more agile to reflect today’s professional environment.  This will really help elevate the voice of our members. 

We’ve made great strides in improving how we work with our volunteers over recent years, and we really want to keep that momentum going, continuing to drive the significant benefits for all.  We want to recognise the importance of the work our volunteers do, to not only learn from it but also to celebrate it! 

Following a really comprehensive Volunteer Review we are excited to be bringing about these changes.  Instantly we can see a much more effective environment for linking the voice of our membership, the volunteer community, the Global Board of Trustees and the overarching CIPS strategy together. 

Volunteers make a vital contribution to CIPS and to the procurement and supply profession. The entire team at CIPS is grateful for the continued support of our volunteers and to those past volunteers, including our past Presidents, for the invaluable impact they have made. Our gratitude extends to current Congress members who will step down from their roles on 31 October 2021, ahead of the new Membership Committee being established. Thanks to all Congress members, past and present, for their commitment to CIPS and passion for the profession.

 


 FAQs

Congress/Membership Committee

Existing Congress members can express their interest now for non-Global Board of Trustees roles including Membership Committee.

We will advertise to the wider volunteer community in early August, when we will also publish the role profile, experience criteria and application process.

The selection process will be the responsibility of the Nominations Committee which will review the applications and have the final decision on who is appointed.

The CIPS Executive team will support the process but are not decision makers.

Members of our global volunteer community will have the opportunity to apply for positions, and the Nominations Committee will be responsible for ensuring there is diversity on the Membership Committee.

The selection process for the Membership Committee will be overseen by the Nominations Committee which is also a sub-committee of the Global Board of Trustees and its members are independent of the Executive. CIPS' Executive will not be involved in the decision making to appoint the members of the Membership Committee. Clear Terms of Reference, role descriptions and criteria have been established to ensure transparency and ensure we secure the most appropriate candidates for the roles.

Member engagement with elections is very low, with an average of less than 10% of members voting in elections. Additionally our most recent membership survey showed low interest in elections. This points to elections being ineffective in achieving their aim of providing a democratic way of deciding how members are represented.

Membership of the Committee will be open to the entire volunteer community and then shortlisting and selection, against the role and skills criteria, will be undertaken by the CIPS Nominations Committee.

Congress will cease to function on 31 October 2021. The new Membership Committee will be established and in place from 1 November 2021.

The usual term will be three years, in line with the Global Board of Trustees.

As with any new volunteering opportunity, it is difficult to determine exactly what time commitment is required. It is envisage that the Group will meet, virtually, on a quarterly basis.

A member of Global Board of Trustees will act as the Chair and other Trustees will be assigned. The number of Non-Trustee members will align with CIPS' Global footprint.

The goal is to achieve the right level of knowledge, skills and diversity.

There will be a real focus on geographic diversity and being representative of the broad membership of CIPS.

The Membership Committee will be a sub-committee of the Global Board of Trustees and therefore part of the governance structure. The Chair of the Membership Committee will be a Trustee and will report back, as part of a standing agenda item, at every Board meeting.

We are targeting full implementation of the volunteer review recommendations by mid 2022. The first improvements will happen immediately, with a particular focus on better engagement with, and support of, volunteers. The Membership Committee will be stood up by November 2021.

Volunteering

The Volunteer Engagement Group will be a working group of the executive, members will be invited to join based on their skills, passion and engagement as existing members of the CIPS volunteer community.

We will prioritise existing Congress members and volunteers who are not members of Congress but whose skills, engagement and passion are known by the executive team.

We will advertise for members of the inaugural Volunteer Engagement Group only if we do not have sufficient numbers and diversity of those appointed from Congress.

We look to volunteers to continue to recommend other strong volunteers so that this community grows, and becomes better known to the CIPS membership team.

The usual term will be two years.

As with any new volunteering opportunity it is difficult to determine exactly what time commitment is required. It is envisage that the Group will meet, virtually, three times per year, with additional sub groups meeting and working on projects throughout the year.

As this is a working group of the Executive, we are not bound by numbers however we want to ensure we accommodate the most passionate, proactive and engaged volunteers on the Group.

Our intention is to stand the Group up in August 2021 so if you are interested in being involved, please express your interest to the Membership Services team at Membershipteam@cips.org by Thursday 5 August.

Both/General

The Global Board of Trustees and Chair of Congress initiated this review because they saw a clear opportunity to enhance and modernise the way members' views are represented on the Global Board of Trustees and within the governance structure of CIPS. They also saw a clear opportunity to advance volunteering at CIPS given its centrality to the success of CIPS and the successful delivery of CIPS' strategy.

The review found that the function of Congress (its purpose) is right but Congress members have too many roles to perform. In particular the role of capturing the voice of members should be a function of the CIPS Executive team rather than volunteers but with independent oversight from the Membership Committee.

Almost 90% of volunteers who responded to our survey as part of the volunteer review said they agreed that CIPS should develop a dedicated Volunteer Engagement Group with volunteer members to improve engagement and outcomes from volunteering.

Additionally, through our benchmarking of both similar and best in class organisations with volunteers - many have such a group in place to help with similar activities.

The Global Board of Trustees, Chair of Congress and Steering Group members all believe these changes will help modernise the Institute and its governance and better support and develop volunteering at CIPS.

The Membership Committee will be a sub-committee of the Global Board of Trustees. The Committee will support the Board by ensuring Trustees receive input from a diverse range of members and that members’ views are represented objectively to the Trustees and acted upon by the Executive. There will be a standing agenda item at every Trustee meeting for the Chair of the Membership Committee to share member feedback.

The Volunteer Engagement Group will be a working group of the CIPS Executive. The Group will support the Executive by ensuring CIPS’ volunteers are celebrated, recognised, and aligned with CIPS’s strategy. The Group will advise how CIPS can continually develop a compelling volunteer and volunteer employer value proposition and promote it widely, support the development of a strong pipeline of volunteer leaders for the future, and ultimately grow the CIPS volunteer community.

Yes, providing you meet the criteria and have the capacity to meet the expectations of the roles.

Yes, we will ensure the composition of the Membership Committee is reflective of our Global membership. The Volunteer Engagement Group will be a working group of the Executive and applicants will be invited based on their engagement and passion for, and contribution to, volunteering at CIPS.

Success will be based on outcomes against specific objectives. For the Membership Committee it is likely that the committee will discuss the outputs that they want to achieve within specific timescales and discuss with Global Board of Trusteesand these will form the success measures.

Success for the Volunteer Engagement Group will, in the first instance, be the implementation, in full of the recommendations from the Volunteer Review.

Chair of Global Board of Trustees and Sponsor of the Volunteer Review

Member of Global Board of Trustees and Chair of Nominations Committee

Member of Congress, branch experience representing members in Asia

CIPS Group CEO

Member of Congress, branch experience representing members in Australia and New Zealand

Chair of Congress and Member of Global Board of Trustees, past Branch Chair and Congress Member

Member of Global Board of Trustees, branch and Congress experience representing members across Middle East and Africa

We are responding to feedback captured in the consultation phase of the volunteer review that stated advocacy of the profession and ambassadorial activities should extend across a variety of roles, including volunteers, the Chair of Global Board of Trustees, Chair of the Membership Committee, and CEO rather then vest in one individual.

CIPS is now a very international membership organisation and the ambassadorial roles are far more varied, both geographically and culturally, than they historically were so it is unrealistic to think that one volunteer can effectively cover all of these. This used to be possible when CIPS was far more UK centric than it is today.

Page Loading
Page Loading
Page Loading
Page Loading

Searching...

This may take up to 30 seconds