Information & FAQs
Over the course of 2021 we undertook a significant review of our global volunteering strategy. The Review had two main objectives:
- To ensure optimum alignment between the volunteer community and the delivery of the CIPS strategy
- To ensure the voice of members is represented more strongly on our Global Board of Trustees and is actioned, as appropriate, by the CIPS Executive.
These are critical elements to support the continued success of CIPS and its ability to continue to support its members and the wider profession.
A new Membership Committee
Over the coming months we will establish a new Membership Committee to become a formal part of our governance structure as a sub-committee of the Global Board of Trustees. The new Membership Committee will ensure:
- Members’ views are heard by the Global Board of Trustees and addressed by the Executive.
- CIPS executive feedback mechanisms are working and fit for purpose.
We will continue to use a variety of ways to capture members’ views including through the future introduction of a new digital community platform. The Membership Committee will be directly responsible for ensuring the Executive is acting upon the feedback. The current CIPS Congress will be disbanded on 31 October 2021.
A new Volunteer Engagement Group
Volunteers are vital to CIPS and do amazing work to support the achievement of its goals and objectives. This group will be established to further harness the support of volunteers whilst ensuring a greater alignment of volunteering activities with the CIPS strategy.
New Global Advocacy
We will also be creating new global advocacy related roles within our volunteer community, ensuring we extend our reach and message as wide as possible across the procurement and supply profession. Therefore, we will formally remove the CIPS President role. We strongly believe advocacy of the profession and ambassadorial activities should extend across a variety of roles, including volunteers, the Chair of Global Board of Trustees, Chair of the Membership Committee, and CIPS CEO rather than have it resting with one individual. CIPS is now a global membership organisation and the ambassadorial roles are far more varied, both geographically and culturally, than they historically were so we need multiple ambassadors and advocates in line with our global footprint.
Why are we doing this now?
We don’t want to stand still; we must keep challenging ourselves to continuously improve. We recognise the structure we currently have for member feedback needs to evolve, be broader and more agile to reflect today’s professional environment. This will really help elevate the voice of our members.
We’ve made great strides in improving how we work with our volunteers over recent years, and we really want to keep that momentum going, continuing to drive the significant benefits for all. We want to recognise the importance of the work our volunteers do, to not only learn from it but also to celebrate it!
Following a really comprehensive Volunteer Review we are excited to be bringing about these changes. Instantly we can see a much more effective environment for linking the voice of our membership, the volunteer community, the Global Board of Trustees and the overarching CIPS strategy together.
Volunteers make a vital contribution to CIPS and to the procurement and supply profession. The entire team at CIPS is grateful for the continued support of our volunteers and to those past volunteers, including our past Presidents, for the invaluable impact they have made. Our gratitude extends to current Congress members who will step down from their roles on 31 October 2021, ahead of the new Membership Committee being established. Thanks to all Congress members, past and present, for their commitment to CIPS and passion for the profession.
Existing Congress members can express their interest now for non-Global Board of Trustees roles including Membership Committee.
We will advertise to the wider volunteer community in early August, when we will also publish the role profile, experience criteria and application process.
The selection process will be the responsibility of the Nominations Committee which will review the applications and have the final decision on who is appointed.
The CIPS Executive team will support the process but are not decision makers.
Member engagement with elections is very low, with an average of less than 10% of members voting in elections. Additionally our most recent membership survey showed low interest in elections. This points to elections being ineffective in achieving their aim of providing a democratic way of deciding how members are represented.
Membership of the Committee will be open to the entire volunteer community and then shortlisting and selection, against the role and skills criteria, will be undertaken by the CIPS Nominations Committee.
The usual term will be three years, in line with the Global Board of Trustees.
The Volunteer Engagement Group will be a working group of the executive, members will be invited to join based on their skills, passion and engagement as existing members of the CIPS volunteer community.
We will prioritise existing Congress members and volunteers who are not members of Congress but whose skills, engagement and passion are known by the executive team.
We will advertise for members of the inaugural Volunteer Engagement Group only if we do not have sufficient numbers and diversity of those appointed from Congress.
We look to volunteers to continue to recommend other strong volunteers so that this community grows, and becomes better known to the CIPS membership team.
The Global Board of Trustees and Chair of Congress initiated this review because they saw a clear opportunity to enhance and modernise the way members' views are represented on the Global Board of Trustees and within the governance structure of CIPS. They also saw a clear opportunity to advance volunteering at CIPS given its centrality to the success of CIPS and the successful delivery of CIPS' strategy.
The review found that the function of Congress (its purpose) is right but Congress members have too many roles to perform. In particular the role of capturing the voice of members should be a function of the CIPS Executive team rather than volunteers but with independent oversight from the Membership Committee.
Almost 90% of volunteers who responded to our survey as part of the volunteer review said they agreed that CIPS should develop a dedicated Volunteer Engagement Group with volunteer members to improve engagement and outcomes from volunteering.
Additionally, through our benchmarking of both similar and best in class organisations with volunteers - many have such a group in place to help with similar activities.
The Global Board of Trustees, Chair of Congress and Steering Group members all believe these changes will help modernise the Institute and its governance and better support and develop volunteering at CIPS.
Chair of Global Board of Trustees and Sponsor of the Volunteer Review
Member of Global Board of Trustees and Chair of Nominations Committee
Member of Congress, branch experience representing members in Asia
CIPS Group CEO
Member of Congress, branch experience representing members in Australia and New Zealand
Chair of Congress and Member of Global Board of Trustees, past Branch Chair and Congress Member
Member of Global Board of Trustees, branch and Congress experience representing members across Middle East and Africa