A message from CIPS Chair, Paul Thorogood
Over recent months we have shared details with you of proposed changes to ensure the continued success and modernisation of CIPS and its ability to continue to support its Members and the wider profession, globally.
Between January and March all CIPS Members were invited to take part in a consultation on these proposals to:
- Increase alignment between the global volunteer community and CIPS strategy
- Increase the voice of Members and its representation into the Global Board of Trustees, and to ensure it is actioned appropriately by the CIPS Executive
- Make resultant governance changes
Over a thousand Members took part in the consultation with most supporting the proposals made by your Board of Trustees as follows:
- 81% agreed that the new Membership Committee should oversee Member feedback
- 75% agreed that Trustee appointments should be based on Nominations Committee recommendations
- 80% agreed that the Nominations Committee should be expanded and that there should be an increased number of Independent Members
- 80% agreed that there should be a hybrid and geographically appropriate approach to ambassadorial activities
As a result, we will now submit amendments to CIPS’ Charter and Byelaws to the Privy Council for approval. As a reminder, all CIPS Members who are eligible to vote* will be invited to confirm their approval of the proposed changes at a future Annual General Meeting (dates to be confirmed and communicated at least three weeks prior to the meeting).
On behalf of the CIPS Global Board of Trustees, I would like to thank all those who contributed to this very important consultation.
Please do keep sharing your feedback with us, which you can do by emailing email@example.com.
Chair, Global Board of Trustees
* Eligible to vote must be current CIPS Members with the designation MCIPS or above
Message from CIPS Chair, Paul Thorogood 31/1/2022
Ambassadorial roles and activities
The Trustee Selection Process
Introducing the New Membership Committee
Modernising CIPS Governance
Group CEO letter to all members, November 2021
Member newsletter, July 2021
The recruitment process for the inaugural Membership Committee has now closed. Full details of the Committee will be announced by the end of the year.
The selection process was conducted by the Nominations Committee, who also made the final appointments.
The CIPS Executive team supports the process but are not decision makers.
The selection process for the Membership Committee was overseen by the Nominations Committee which is also a sub-committee of the Global Board of Trustees and its members are independent of the Executive. CIPS Executive are not involved in the decision making to appoint the members of the Membership Committee. Clear Terms of Reference, role descriptions and criteria have been established to ensure transparency and ensure we secure the most appropriate candidates for the roles.
What is the mechanism for members to raise concerns about the Trustee or Committee member selection processes?
As a membership body, incorporated under a Royal Charter, CIPS is responsible to its members for the management of the organisation; this is governed by GBT and its committees. GBT must ensure that the activities undertaken by Nominations Committee follow credible and independent processes, and that members can be confident of the neutrality of Nominations Committee. If a complaint is received, it is the role of the Probity Adjudicator to investigate this and report on the validity of the complaint. They will also make recommendations on improvements to the processes and may suggest sanctions against those involved if there is evidence of malpractice or misconduct. The Probity Adjudicator will report directly to the Chair of the Audit Committee. The Chair of Audit Committee may then refer cases to the Disciplinary Committee if an officer or Trustee has not followed agreed protocols and has contravened the CIPS Code of Conduct.
The role of the Probity Adjudicator is to:
- Act as an independent channel for members to raise any concerns about the Nominations Committee process.
- Investigate complaints made by members about the Nominations Committee selection process.
- Champion the standards expected from CIPS members by ensuring Nominations Committee and GBT uphold the principles of selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
- Review the Nominations Committee process as part of an investigation and provide a report to the Audit Committee.
- Provide advice to the Chair of Nominations Committee.
- Bring external perspective and challenge.
- Hold the Nominations Committee to account by providing constructive scrutiny.
What’s the process to raise complaints about the selection process for Trustees or Committee members?
- If a complaint is received about the selection process, it will be managed by the Company Secretary. The Company Secretary will ask the complainant for evidence that a process has not been followed, without evidence a complaint will be inadmissible.
- The Company Secretary will share the details of the complaint and the supporting evidence with the Chair of the Audit Committee. The Chair will pass this onto the Probity Adjudicator for investigation.
- The Probity Adjudicator will investigate and present their report to the Chair of Audit Committee.
- If there is evidence that the officers or Trustees have been involved in malpractice, they will be referred to the Disciplinary Committee for further scrutiny and potentially sanctions will follow, including removing them from their role and GBT.
Member engagement with elections has historically been very low, with an average of less than 10% of members voting in elections. Additionally our most recent membership survey showed low interest in elections. This points to elections being ineffective in achieving their aim of providing a democratic way of deciding how members are represented.
Membership of the Committee was open to the entire volunteer community and then shortlisting and selection, against the role and skills criteria, was taken by the CIPS Nominations Committee.
The usual term will be three years, in line with the Global Board of Trustees.
The Global Board of Trustees and Chair of Congress initiated this review because they saw a clear opportunity to enhance and modernise the way members' views are represented on the Global Board of Trustees and within the governance structure of CIPS. They also saw a clear opportunity to advance volunteering at CIPS given its centrality to the success of CIPS and the successful delivery of CIPS strategy.
The review found that the function of Congress (its purpose) is right but Congress members have too many roles to perform. In particular the role of capturing the voice of members should be a function of the CIPS Executive team rather than volunteers but with independent oversight from the Membership Committee.
Almost 90% of volunteers who responded to our survey as part of the volunteer review said they agreed that CIPS should develop a dedicated Volunteer Engagement Group with volunteer members to improve engagement and outcomes from volunteering.
Additionally, through our benchmarking of both similar and best in class organisations with volunteers - many have such a group in place to help with similar activities.
The Global Board of Trustees, Chair of Congress and Steering Group members all believe these changes will help modernise the Institute and its governance and better support and develop volunteering at CIPS.
Yes, providing you meet the criteria and have the capacity to meet the expectations of the roles.
Opportunities for the Membership Committee will be widely advertised when a vacancy arises
For further details about the Volunteer Engagement Group please contact: Membershipteam@cips.org
Chair of Global Board of Trustees and Sponsor of the Volunteer Review
Member of Global Board of Trustees and Chair of Nominations Committee
Member of Congress, branch experience representing members in Asia
CIPS Group CEO
Member of Congress, branch experience representing members in Australia and New Zealand
Chair of Congress and Member of Global Board of Trustees, past Branch Chair and Congress Member
Member of Global Board of Trustees, branch and Congress experience representing members across Middle East and Africa